Forms and Documents | Monterey County Office of Education

Internal Services
Accounts Payable Forms	MCOE Internal Accounts Payable Schedule 2011-12 (PDF) New Vendor Number Request Form (PDF) W-9 IRS Form (PDF)
Budget Forms	Budget Transfer/Revision Form 2011-12 (PDF) Budget Transfer/Revision Form 2011-12 (Excel) Journal Entry Form 2011-12 (PDF) Journal Entry Form 2011-12 (Excel)
Accounts Receivable	Request for Invoice (PDF)
Travel Forms	Travel Request Form (Updated calculation for 2013 Mileage Rate) (PDF) Travel Request Form Blank (Does not auto-calculate) (PDF) Travel and Expense Reimbursement Form (2012 mileage rate) (PDF) Travel and Expense Reimbursement Form (2013 mileage rate) (PDF) Travel Cost-Efficient Certification (PDF) Travel Certification of Lost Receipt (PDF) Travel Hotel/Motel Occupancy Tax Waiver Exemption Claim (PDF)
Contracts	Conflict of Interest Approval (PDF) Independent Contractor Request - ICR - Form (PDF) Independent Contractor Agreement (PDF) Policy and Procedures for Classifying Independent Contractors (PDF) Contract Approval Instructions (PDF)
Request for Proposal / Quote	RFP Preparing Request Form (PDF) RFQ Preparing Request Form (PDF) Vehicle Purchase Request Form (PDF)
Business Office Procedures Manual (2011-2012)	Introduction Conflict of Interest Purchasing Accounts Payable Travel and Expense Reimbursement Accounts Receivable Budget Position Control Contracts Payroll Request for Proposal Request for Quote/Vehicle Records Retention Exhibit A: Business Services Directory Exhibit B: MCOE Chart of Accounts

Payroll Forms - Internal	Payroll Forms - District
Automatic Pay Deposit Enrollment Form (PDF) EDD DE-4 Form (PDF) IRS W-4 Form (PDF) MCOE 403(b) Investment Provider List (PDF) Payroll Dates - Regular (PDF) Payroll Stub Guide (PDF) Request for Duplicate IRS Form W-2 (PDF) Request for Duplicate IRS Form W-2 Fill-in Form (PDF) Tax Deferred Products Brochure (PDF) Timesheet - Certificated Summer School (PDF) Timesheet - Hourly (PDF) Timesheet - Substitute (PDF)	Bargaining Unit Form (PDF) Bargaining Unit Fill-in Form (PDF) Benefit Rates (PDF) Certificated Personnel Information Form (PDF) Certificated Personnel Information Fill-in Form (PDF) Group Term Life Insurance Form (PDF) Group Term Life Insurance Fill-in Form (PDF) Name Change Form (PDF) Name Change Fill-in Form (PDF) Payroll Schedule (PDF) Payroll Schedule - Small Districts (PDF) PERS Annuitant Appointment Form (PDF) PERS Annuitant Appointment Fill-in Form (PDF) PERS Reporting Correction - Form (PDF) PERS Reporting Correction - Examples (PDF) PERS Member Action Form AESD-1 (PDF) Social Security Number Correction Form (PDF) Social Security Number Correction Fill-in Form (PDF) STRS Report Change Base - ES331 (PDF) STRS Permissive Membership Form - ES350 (PDF) STRS Retirement Systems Election Form - ES372 (PDF) APD District Enrollment Form (PDF)

Payroll Forms - Internal

Payroll Forms - District

Automatic Pay Deposit Enrollment Form (PDF)
EDD DE-4 Form (PDF)
IRS W-4 Form (PDF)
MCOE 403(b) Investment Provider List (PDF)
Payroll Dates - Regular (PDF)
Payroll Stub Guide (PDF)
Request for Duplicate IRS Form W-2 (PDF)
Request for Duplicate IRS Form W-2 Fill-in Form (PDF)
Tax Deferred Products Brochure (PDF)
Timesheet - Certificated Summer School (PDF)
Timesheet - Hourly (PDF)
Timesheet - Substitute (PDF)

Bargaining Unit Form (PDF)
Bargaining Unit Fill-in Form (PDF)
Benefit Rates (PDF)
Certificated Personnel Information Form (PDF)
Certificated Personnel Information Fill-in Form (PDF)
Group Term Life Insurance Form (PDF)
Group Term Life Insurance Fill-in Form (PDF)
Name Change Form (PDF)
Name Change Fill-in Form (PDF)
Payroll Schedule (PDF)
Payroll Schedule - Small Districts (PDF)
PERS Annuitant Appointment Form (PDF)
PERS Annuitant Appointment Fill-in Form (PDF)
PERS Reporting Correction - Form (PDF)
PERS Reporting Correction - Examples (PDF)
PERS Member Action Form AESD-1 (PDF)
Social Security Number Correction Form (PDF)
Social Security Number Correction Fill-in Form (PDF)
STRS Report Change Base - ES331 (PDF)
STRS Permissive Membership Form - ES350 (PDF)
STRS Retirement Systems Election Form - ES372 (PDF)
APD District Enrollment Form (PDF)

District Advisory Forms
AB 1200 Public Disclosure Template (Excel) California School Accounting Manual (CSAM) - Complete (PDF; 3MB; 635pp.; CDE Web Link) California School Accounting Manual (CSAM) - 2011 Updates Only (PDF; 2MB; 421pp.; CDE Web Link) CSAM is © California Department of Education. Permission is granted [by CDE] in advance for reproduction and use of these CSAM resources for school fiscal management purposes. FCMAT 2012 Associated Student Body (ASB) Accounting Manual, Fraud Prevention Guide and Desk Reference (FCMAT Web Link) Board Resolutions Temporary Interfund Borrowing (MS Word, 97-2003 Compatible) Temporary Interfund Borrowing (PDF)

District Advisory Forms

AB 1200 Public Disclosure Template (Excel)

California School Accounting Manual (CSAM) - Complete (PDF; 3MB; 635pp.; CDE Web Link)
California School Accounting Manual (CSAM) - 2011 Updates Only (PDF; 2MB; 421pp.; CDE Web Link)
CSAM is © California Department of Education. Permission is granted [by CDE] in advance for reproduction and use of these CSAM resources for school fiscal management purposes.

FCMAT 2012 Associated Student Body (ASB) Accounting Manual, Fraud Prevention Guide and Desk Reference (FCMAT Web Link)

Board Resolutions

Temporary Interfund Borrowing (MS Word, 97-2003 Compatible)
Temporary Interfund Borrowing (PDF)

Auditing and Accounting Services
District 2011-12 Financial Year-End Closing Calendar (PDF) Finance Cut Off Dates 2012-13 (PDF) Accounts Payable Schedule - Hartnell (PDF) Accounts Payable Schedule - School Districts (PDF) Accounts Payable Cancel Warrant Request Form (PDF) Affidavit to Obtain Duplicate of Lost or Destroyed Warrant (PDF) Copy of Redeemed Warrant Request Form (PDF)

Business Services Memoranda 2011-2012
Bulletin No. 13-029 - Revised Escape Cost Allocation Bulletin No. 13-028 - 2012-13 Employee and Employer Benefit Rates Bulletin No. 13-027 - Postage Rate Increase Bulletin No. 13-026 - P-2 Attendance Bulletin No. 13-025 - Certificated Payroll Tax Calculation Bulletin No. 13-024 - Procedures and Timelines of Processing 1099-MISC for Calendar Year 2012 (Escape Phase I Districts) Bulletin No. 13-023 - Procedures and Timelines of Processing 1099-MISC for Calendar Year 2012 Bulletin No. 13-022 - Early Release of Payroll and Voluntary Deduction Warrants Bulletin No. 13-021 - P-1 Attendance Bulletin No. 13-020 - 2012-13 Employee and Employer Benefit Rates Bulletin No. 13-019 - IRS Mileage Rate Bulletin No. 13-018 - Overpayment Correction Bulletin No. 13-017 - Not Sent Bulletin No. 13-016 - Background and Advice on the 2012-13 First Interim Report Bulletin No. 13-015 - Revised Data Processing Chargeback Bulletin No. 13-014 - Employees Claiming Exempt Status Bulletin No. 13-013 - Escape Cost Allocation Bulletin No. 13-012 - Schedule of the Accounts Payable Runs Bulletin No. 13-011 - Annual J-29 Tax Bulletin Bulletin No. 13-010 - Proposal to Change the Schedule of the Accounts Payable Runs Bulletin No. 13-009 - Mandated Block Grant Analysis Tool Bulletin No. 13-008 - Increase to 403(b) Administrative Fee Bulletin No. 13-006 - Instructional Materials Public Hearing Bulletin No. 13-005 - Discrepancies in Reporting Annual Taxes Bulletin No. 13-004 - District Closing Certification Bulletin No. 13-003 - Unaudited Actuals Bulletin No. 13-002 - Cash Flow Bulletin No. 13-001 - Background and Advice on the 2012-13 Adopted Budget Statistical Report: Monterey County Schools Fiscal Year 2011-12 (PDF) Department of Finance - Suspended Mandates for 2011-2012 (PDF) Memo Archive (Link)